Planning a wedding (with WBS concept) — v1.1

As we know that wedding day is indeed a very important day of our life.

It is important to take care that everything is executed as planned and everyone knows what to do.

In order to reduce risk and loss of budget, one can follow the below example of Wedding Plan.

A wedding can be broke down to:

1. Guests
2. Locations
3. Venue
4. Banquet
5. Entertainment
6. Church/Temple/Function Hall
7. Media
8. Personal(for Bride/Groom)
9. Decor
10. Transportation

Each above category requires accurate calculations in time and budget.

1. Guests:

• Prepare a guest list, invitations, and send out invitations.
• Collect RSVP's (Take responses from the invited person, if they can attend the function or not)
• Check guest's special needs (Children, persons with disabilities, elders)

2. Locations:

• Select the location Temple/Function Hall/Church for the wedding.
• Select venue for the party (Somebody prefers two side parties like reception from bride/groom side)
• Book the locations in advance if you do not have enough time for the event.
• Check suitability of venues for special needs (if there are any)

3. Venue:

• Theme (Eg: there will be decorative backgrounds for rich appearance)
• Tables/Chairs
• Setting/Utensils
• Special equipments

4. Banquet:

• Menu (List all the items that are going to be served in the wedding)
• Serving (Is there any special serving like seating plan or employ servers)
• Special Needs (Like a child always asks for an ice cream after a meal and chat)
• Name tags for all the recipes. (Helps an unaware (person) of the food type from different religion/country if any).

5. Entertainment:

• Organizing music (Band, DJ etc.,)
• Performance shows (like dancing, singing)

6. Church/Temple/Function Hall:

• Bridesmaids (typically a young woman and, we often think of a close friend or relative who can be with the bride on the day of the wedding.)
• Bridesmen (Optional — a male attendant in case if needed)
• Wedding rings and other special items
• Decor

7. Media:

• Photographer (Pictures and Video)
• Blog on your wedding

8. Personal(for Bride/Groom):

• Hair & makeup
• Costumes
• Wedding Rings

9. Decor:

• Flowers (for wedding venue & party)
• Tablecloths
• Wedding favors (gifts given as gratitude to guests from bride and groom — optional under tight budgets)

10. Transportation:

• Decide your own means to get to the venue (luxury car/vintage car/horse)
• Set-up a car/bus pooling service for the guests.
• Book taxi's for the guests from and to the hotel.
• Provide detailed maps to avoid confusion and time kill.

I have also created a below flow chart for better representation.

Must to-do's:

—Define the scope for your wedding.

—Create a list of activities to be completed.

—Realize what vendors will be needed.

—Determine how long planning your wedding will take.

—Determine how much money your wedding will cost.

—Determine risks.

—Create a project schedule.

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• "Success is not final; failure is not fatal: It is the courage to continue that counts."